Parents of Tots

Parents of Tots Meeting - Agenda for 4/12/11

In Attendance- Peggy, Robyn, Jen, Lisa P., Betty, Lisa C., Stephanie C., Emily, Holly, and Laura
 
May’s Meeting Location: Nicole Grace’s House

Festival By The Lake 2011 -Nicole, Peggy, Jill
 Bouncy house booked. Looking for volunteers (passed sign up sheet around table).  Reaching out to Melrose Family room to see if they can run the craft table again this year.

Membership Update: Current members, comps, recruiting- 114 paying members, 2 new members, 8 comps

Holly & Emily – Updates
 New position: “Historian” that encompasses the recaps and taking/organizing PoT photos and maybe moderating the Facebook page- maybe Betty?
 WCNA contacted PoT regarding using PoT as agent for the grant for the new tot playground and fence for the playground at the lake.  WCNA can write the grant and PoT will submit on their behalf.
 End of the Year dinner- gifts for people whose children have aged out: Diana, Honey, Tasha, Barbara, Carrie.
 Moulton Playground- Cost approx. $50k.  Will use PoT as the agent for the grant.  Lisa Crane is meeting with town officials and looking into grant options.

Sunshine Committee-updates- None
 
Calendar-recaps- None
 Should we add the town crier events to the calendar or create a 2nd calendar with these events?

Events-recaps / updates -Winter Blues Party - Jump on In
 Spring Fling- May 12, 3-5:30 pm, $5 per family; Two ½ hour sessions with Kidz Fun; should we schedule rain date?
  
Field Trips:recaps / updates
 Holly and Betty will also plan fieldtrips going forward
 Stephanie has lots of fieldtrips for June (Boston Tea Parlour, T-Rex mini golf, Castle Island Park, Hammond Castle in Gloucester, Comic Book store).  Check out newsletter for more info.

Charitables-updates -recap / upcoming
 Kara taking over for Barb
 Ideas: Books and donate to both the Wakefield and Reading libraries.
 
Email Blast – Updates- email potfieldtrips@yahoo.com or lisacrane@gmail.com

Fundraising –updates
 Prince Pizza- Jen organizing.   Vouchers on sale 3 for $20, take home frozen cheese pizzas only
 Fun Pass- Holly- 15 passes for PoT and may organize again if there is interest

Website-Will Moore –paypal- up and running.  YAY!! 
 
WAW-March: recap / upcoming- NEW NAME: Mom’s Night Out
 May: Philip Ciampa Salon May 6th at 7 pm
 June: End of the year dinner- Emily will organize.  Ideas for location: Sam’s Bistro or Molise. Will schedule for a Tues, Wed or Thurs before June 16th.
 Since Eirene is moving looking for a replacement for MNO.  Ideas for going forward include just meeting at a restaurant or bar every other month and then have members with fun ideas for MNO organize on the off months.

Newsletter: Articles-  Feedback, New Ideas, 20th deadline Submittals
 Have members write cover letters so Emily and Holly don’t have to write it each month
o May- Stephanie C will write

Tot Time- Stephanie
 May- Jen and Carrie organizing- Pirates theme
 June- Stephanie organizing- Space theme
    
NSFCN: updates
 Alastair was a great success.
 Due to scheduling issues, no May NSFCN playgroup planned.
 May 1 magic show fundraiser at Galvin Middle School.

Treasurer:  No update
 
Playgroups: Jenn- No update
 
Open Positions –Marketing/ Advertising, Mom’s Night Out, Tot Time and Events

Parents of Tots Meeting - Agenda for 11/8/10

 

Attendees: Robyn Griffin, Holly Lannen, Eirene Matthews, Chrissy Franceschelli, Jennifer DeCourcy, Laura Ettenberg, Teresa Cook, Barbara White

 

Welcome - Would anyone like to go first that needs to leave early?

           

January’s Meeting Location: We are skipping December’s Meeting- Jan’s meeting will be at Teresa Cook’s house

 

Holly & Emily – Updates

Fieldtrips- Normally offer free advertising in the newsletter in exchange for classes.  However, the value of the classes varies.  What is a fair policy to ‘reimburse’?

 

Emily will organize a coffee shop meetup for moms with younger children.

           

Book Club- updates- may cancel if more people don’t RSVP…

 

Charitables- upcoming

            Nicole- Coats for Kids participation

            Cradles to Crayons collection at Holiday Party & earlier donations to arrange with Leigh Farber

             contact info in blast and Nov. NL

            "Interfaith Food Bank Saturday" dates? Will be a Sunday in February.  The food pantry is looking for PoT to provide 2 people for a 4 hour period.  We are looking for volunteers for 1 hour commitments.

 

            Possible fundraiser at Flatbread Pizza in Burlington in March… More discussion to come. 

           

Email Blast - Updates

 

Events-Halloween Party-recap approx 60 kids attended this year vs approx 100 last year

            Nov. 3rd--the child care/preschool open house Childcare Expo- 6-7 people gave names for free newsletter

            Holiday Party- Dec 20^th (Monday) at the Lynnfield Meeting house on the common from 3:30- 5 pm, free, need someone to lead the songs- Jen D. will ask Jill Tully if she can do this.  Also would like to have someone take pictures of the children with Santa- Holly will email Scott Farber at Hunt’s to see if they might be able to lend someone.  No strollers- make this is communicated to everyone BEFORE the event.  Include this in the newsletter writeup and in the blast. 

 

Festival By The Lake 2011-Nicole

           

Field Trips:recaps

            Santa's workshop- Holly is considering organizing for kids to get gifts for family members.

            Jen D is considering organizing a swimming fieldtrip at the Y if enough families are interested…

           

Fundraising -updates

            Heather Kelley-Tupperware    

            Heather will draft a blast for Eirene to sent to remind everyone.

 

Membership Update: Current members, comps, recruiting

Newsletters- 91 (+/-11), go green- 33 (+/-4), paying members 111 (+/-15), new members- 2 (Christine McLean and Lora Barker), comps- 3

           

Newsletter: Articles-  Feedback, New Ideas, 20th deadline Submittals

            Recipe Exchange- Robyn G to organize and provide write-up to Eirene to blast to the group. 

                                   

NSFCN: updates Laura has worked with Kathy to schedule.  Not always on the same day of the week due to varying schedule. 

 

Playgroups: Jenn- will ask her to include the town for all of the families seeking playgroups.

 

Open Positions - Secretary, FTC and NL Distributor

 

Sunshine Committee- Lisa Jen D will send an email to Lisa P to see if anyone brought a meal to Megan Salm who recently had a baby.

             

Tot Time- Stephanie

 

Treasurer:  Expense Reports, Budget, Financial Recap,2010-2011 Budget

 

WAW- Eirene - upcoming events

            November- Hunt’s Photo- to date approx 16 people have RSVP’d

            December- Pot luck at Nicole Grace’s (Dec 15^th)

            January- Defensive Edge kickboxing

            February- Scrapbooking

           

Website- Holly

Parents of Tots Meeting - Agenda for 11/8/10

 

Attendees: Robyn Griffin, Holly Lannen, Eirene Matthews, Chrissy Franceschelli, Jennifer DeCourcy, Laura Ettenberg, Teresa Cook, Barbara White

 

Welcome - Would anyone like to go first that needs to leave early?

           

January’s Meeting Location: We are skipping December’s Meeting- Jan’s meeting will be at Teresa Cook’s house

 

Holly & Emily – Updates

Fieldtrips- Normally offer free advertising in the newsletter in exchange for classes.  However, the value of the classes varies.  What is a fair policy to ‘reimburse’?

 

Emily will organize a coffee shop meetup for moms with younger children.

           

Book Club- updates- may cancel if more people don’t RSVP…

 

Charitables- upcoming

            Nicole- Coats for Kids participation

            Cradles to Crayons collection at Holiday Party & earlier donations to arrange with Leigh Farber

             contact info in blast and Nov. NL

            "Interfaith Food Bank Saturday" dates? Will be a Sunday in February.  The food pantry is looking for PoT to provide 2 people for a 4 hour period.  We are looking for volunteers for 1 hour commitments.

 

            Possible fundraiser at Flatbread Pizza in Burlington in March… More discussion to come. 

           

Email Blast - Updates

 

Events-Halloween Party-recap approx 60 kids attended this year vs approx 100 last year

            Nov. 3rd--the child care/preschool open house Childcare Expo- 6-7 people gave names for free newsletter

            Holiday Party- Dec 20^th (Monday) at the Lynnfield Meeting house on the common from 3:30- 5 pm, free, need someone to lead the songs- Jen D. will ask Jill Tully if she can do this.  Also would like to have someone take pictures of the children with Santa- Holly will email Scott Farber at Hunt’s to see if they might be able to lend someone.  No strollers- make this is communicated to everyone BEFORE the event.  Include this in the newsletter writeup and in the blast. 

 

Festival By The Lake 2011-Nicole

           

Field Trips:recaps

            Santa's workshop- Holly is considering organizing for kids to get gifts for family members.

            Jen D is considering organizing a swimming fieldtrip at the Y if enough families are interested…

           

Fundraising -updates

            Heather Kelley-Tupperware    

            Heather will draft a blast for Eirene to sent to remind everyone.

 

Membership Update: Current members, comps, recruiting

Newsletters- 91 (+/-11), go green- 33 (+/-4), paying members 111 (+/-15), new members- 2 (Christine McLean and Lora Barker), comps- 3

           

Newsletter: Articles-  Feedback, New Ideas, 20th deadline Submittals

            Recipe Exchange- Robyn G to organize and provide write-up to Eirene to blast to the group. 

                                   

NSFCN: updates Laura has worked with Kathy to schedule.  Not always on the same day of the week due to varying schedule. 

 

Playgroups: Jenn- will ask her to include the town for all of the families seeking playgroups.

 

Open Positions - Secretary, FTC and NL Distributor

 

Sunshine Committee- Lisa Jen D will send an email to Lisa P to see if anyone brought a meal to Megan Salm who recently had a baby.

             

Tot Time- Stephanie

 

Treasurer:  Expense Reports, Budget, Financial Recap,2010-2011 Budget

 

WAW- Eirene - upcoming events

            November- Hunt’s Photo- to date approx 16 people have RSVP’d

            December- Pot luck at Nicole Grace’s (Dec 15^th)

            January- Defensive Edge kickboxing

            February- Scrapbooking

           

Website- Holly

Parents of Tots
February 9, 2009

In Attendance: Lisa Paglierani, Heather Lane, Heather Spizuoco, Jen DeCourcy, Tasha Festel, Emily Amico, Holly Lannen, Barbara White, Amy Caggiano, Honey Rossi

1. Advertising
A. Will have a members only business listing page.
i.. $5 each. will send info to tasha.
ii. Heather will do writeup for newsletter. members only perk. one time fee,listed until they are no longer members.
iii.Not pursuing other advertising at this point, may revisit next year once the
website has been in existence a bit.

2. Bopot
A. Suggestion - March Movie Night
i. To follow up with Jenn C.

3. Events
A.Winter Blues Party has 40 rsvps currently, 2 bouncy houses, folks like time frame and healthy dinner snacks
B. festival by the Lake- meeting 2/16. working on pricing and what will supply. volunteers thru high school comm service, girl scouts earn badge?
C. Yard Sale- April. Heather S. to set date and announce in mar newsletter
D, Spring Fling- April or May tbd
E. Monkey Joes may be rescheduled.
F. Gymstreet online poll to happen on website

4. Fundraiser
A. Amy D,Gia, Roxanne, Heather L, Holly offered baskets for fundraiser 4/8 from 6-9 at
dockside. will postpone memb drive cocktail party till the fall. need to heavily
advertise.
B. 3/12 avon fundraiser at amy Ds. Jenn R may host another fundraising party at her
home
C.Tupperware at blues party fundraiser for feb

5. Charitables-
A Welcome to Amy Caggiano to CoChair of Charitables!
B. Gathering change has 25 boxes out currently, may do more. will collect at blues party
room to grow is charitable for mar. baby shower. will ask Peggy about melrose
family room. thinking daytime drop in to collect for charity.

6. Membership-
A.Do we have jan 08 comps to compare to jan 09- will follow up with Keri to find out

7. Newsletter
A. Reduce comm list by folks listed inside not on second page.
Move reporters to listed with their towns. put meeting notice on 2nd page going
forward

8. Positions-
A. Welcome to New Web Manager, Kathleen Rose Johnson.
B. dont have a newsletter editor or photograper. march tbd

9. Nursing Home
A. Only 2 families went last month, working on march date

10. Sunshine Comm
A. Working on upcoming assignments

11. WAW
A. sephora had 8 attendees
B. Consignment shopping next week,
C. Choc Tasting in March inc dads

12. Website
A. Traffic down from months prior. overseas visitors.

13. March Meeting- I emailed Jenn R and asked her to host, I'll let you know what she says.

Parents of Tots
January 12, 2009 Meeting Minutes

In Attendance:
Jen DeCourcy, Diana Ellis, Gia Leach, Heather Spizuoco, Holly Lannen, Peggy Macaluso, Kara Brown, Sandra Markovic

1. Advertising
A. Website Advertising
i. Re evaluate fees and come up with parameters for a proposal for next month’s meeting

2. BoPot
A. 1 rsvp for this month’s meeting so far
B. Feb book - The Last Lecture by Randy Pausch - Very Good
C. Decision made not to put survey or on-line chat on website at moment

3. Events
A. Recaps
i. Lakeshore Learning went very well
ii. Boston Children’s Museum - Went well
iii. Holiday Party - Congrats to Coordinator for a great success
B. Future
i. Sam Adams - has been moved to 1/24
ii. Sesame Street Live - only 7 RSVPs at the moment / numbers are drastically lower than last year
iii. Mix & Mingle

4. Speaker - Billie Luker of I9 Sports (www.i9sports.com) 978-207-2033
A. Non Competitive sports for kids of all ages
i. Program starts in Wakefield Jan 26rd at the Americal Civic Centers
Mondays at 10am (flag-football, kickball, soccer -ages 3-6)

5. Festival by the Lake 2009
A. Committee is forming and update to be given at next meeting

6. Fundraiser Update
A. Dockside - suggestion - move to March Madness
B. Avon Fundraiser - March 12th
i. Baskets for raffle -request in Feb’s newsletter with list of baskets
C. Tax Day at the Post Office - confirm we are allowed to do this
D.Heather has confirmed that she will still be doing Yard Sale this year
i. Suggestions for donations / pick up of unsold items - to discuss in future

7. Charitables
A. Yoga for Charity had 3 people attend - not a good turn out
B. Collected 2 boxes for “Warm Hands, Warm Hearts”
 i Barbara received a thank you from Boston’s Homeless - will forward to Tasha to post on the website
ii. Still working on Feb’s Charity

8. Secretary
A. Continue to ask for notes from committee members that can not attend meeting
B. Ask at beginning of meeting if anyone has to leave early to allow them to speak first

9. Membership
A. 128 newsletters sent out this month (should get 135 because we’ve been sending out more comps- 8 comps and 1 new member for January)
B. 22 Go Green Members

10. Newsletter
A. Stamps cost - $.76 for 26 pages & $.59 for 24 pages (we need to keep the newsletter
to 24 pages)
B. Check on Non-Profit Status in regards to getting free postage
C. Newsletter Team coming together - looking for new Editor

11. New Positions
A. Master Crafter - Welcome Pam Preston and Christy Damphousse!!!!
B. Post Newsletter Editor and Website Manager Position in February’s newsletter

12. NSFN
A. Two playdates per month - Kara to attend meeting and relay information

13. Nursing Home
A. 6 RSVPs for Nursing Home

14. Sunshine Committee
A. Current Assignment going well

15. WAW
A. Sephora looks like a good turn out
B. Upcoming

16. Website
A. Traffic is down slightly from the month of November - expected with the holidays
B. We had 321 visits in the month of Dec by 182 visitors
I. Users stayed on for an average 2:49 and looked at an average of 3.62 pages
ii. An overwhelming majority of our traffic comes from the Unites States, but
There are also people in India, UK and Japan viewing the site
iii. Top pages visited were the home page, events, photo gallery, Winter Survival
Guide, Green Newsletter and Member-Only Downloads

In Attendance:

Jennifer DeCourcy, Gia Leach, Kara Brown, Peggy Macaluso, Honey Rossi, Tasha Festel, Roxanne Covalucci, Holly Lannen, Keri Capobianco, Diana Ellis, Lisa Paglierani, Emily Amico

 

1. Upcoming Events

a. Kick-off Party

1. 15 responses so far, expecting a last minute surge of responses

2. Table placement to be discussed

3. Lisa will provide dry erase board for the balloon servicing number board

4. Send email to remind attendees of the charitable at the event

a. In future the Event and Charitable will be in same location in the Newsletter

b. Halloween Party

1. 3-5pm, fix agenda times (Costume Parade & end time)

c. Holiday Party

1. Looking for venue

 

2. Secretary

a. Job Descriptions

i. Final descriptions to be sent in and compiled for October’s meeting

 

3. Membership Update

a. 3 New Members, 154 Members, 166 Newsletters

 

4. Newsletter

a. 20^th Deadline is very important

b. Reporter Position to be posted in the October newsletter

i. Peggy to email Tracy description

c. Feature Position is Field Trip Coordinator

d. In this months newsletter - give option to members to “Go Green”

With statistics about saving trees with going paperless

i. Need to contact Member Rep to go paperless (each

Individual)

e. Advertising Pricing to remain the same

 

5. Field Trips

a. See Calendar on website

b. Suggestions

i. Home Depot- offers classes 1st Sat of month

ii. Lowes- same timing they thought

iii. AC Moore has open crafts session

iv. Michaels has open crafts session

v. Prince Pizza does kids events

vi.Dancing Deer in Newton to tour

vii.Whole foods to tour...I have the contacts email from last year if

someone wants it, Rodney Poles was the director of marketing

viii.Touring a Police Station

ix.Sam Adams Brewery Tour

 

6. Sunshine Committee

a. 8 members

b. Two assignments coming up

 

7. Website Disscusion

a. Congratulations to Tasha on a job well done with the development of the website

b. Website - 169 different computers visited site / average 7 visitors a day

c. Check with Heather where we are linked (sites)

d. Password will be in the newsletter to access ‘member only’ sections of site

e. Event Full Status

i. Field Trip Coordinators to fill in calendar and the send note to Tasha

and Calendar Chair to enter full status into appropriate areas

f. Amount of information on site is in trial stages to see how much membership

increases / will revisit subject at further meetings

g. Investigate Pay Pal as a means for easier payment

 

8. NSFN

a. Dates to appear on calendar

 

9. Playgroups

a. Sullivan to continue for as long as weather permits

 

10. Nursing Home

a. Confirmed dates to appear on calendar